KeHE deduction key
KeHE deduction key: every code and prefix
KeHE writes the deduction type into the deduction number instead of a reason column: MCBP16…0626.01 is an MCB promotion, CS0037… customer spoilage, 961745IA an invoice adjustment. Here is what every prefix means, whether it's disputable, and how to file it in K-Solve.
Mihir Naik · Founder, OverDeduct — deduction recovery for emerging & mid-market CPG brands
Last reviewed: August 4, 2026
Educational content — not legal, tax, or accounting advice. Verify deadlines and fee details against your current distributor agreement before disputing.
9 of 9 codes
| Code | What it is | Category | Customer |
|---|---|---|---|
| IAA | Intro allowance: the introductory allowance on a new item, charged at launch. | Slotting & placement fee deductions | — |
| CVSN | Consumer/retailer scan-based billback passing a promotional scan through to you. | Scan & billback deductions | — |
| BB | Brookshire Brothers: a retailer program charge KeHE passes through to you. | Scan & billback deductions | Brookshire Brothers |
| A | Ad: an advertising charge for a promotion KeHE or a retailer ran for your items. | Scan & billback deductions | — |
| MEIJER SCAN | Meijer-specific scan billback passed through on the KeHE remittance. | Scan & billback deductions | Meijer |
| SPROUTS ADS | Sprouts advertising/scan charge passed through on the KeHE remittance. | Scan & billback deductions | Sprouts |
| RECLAIM | Reclamation charge for damaged, expired or unsaleable product. | Reclamation & unsaleables deductions | — |
| GP | Retailer reclamation: Publix. Unsaleable product Publix reclaimed, charged back through KeHE. | Reclamation & unsaleables deductions | Publix |
| SWELL | Swell/spoilage allowance for unsaleable perishable product. | Reclamation & unsaleables deductions | — |
The full KeHE prefix key
All 156 prefixes the KeHE KSolve analyzer decodes, from SPS Commerce's published list and from real K-Solve exports. An invoice number ending in IA is an invoice adjustment; RP… is money KeHE paid back on an earlier dispute.
| Code | What it is | Source |
|---|---|---|
| A | Ad | SPS Commerce |
| AA | Set-up feeSPS's list and real files disagree on this prefix: the line's Remarks decide. | Real K-Solve files |
| AG | Gladson imaging | SPS Commerce |
| ALB | Albertsons audit | SPS Commerce |
| AM | Albertsons promotion | SPS Commerce |
| AMP | Albertsons promotion | SPS Commerce |
| AMPE | Albertsons promotion, by period | Real K-Solve files |
| AMPES | Albertsons promotion, by period | Real K-Solve files |
| AN | New Seasons ad | SPS Commerce |
| ANS | AOM guarantee | SPS Commerce |
| AQ | Albertsons/Safeway | SPS Commerce |
| ARSF | ARS quarterly retailer fee | Real K-Solve files |
| AS | AOM guarantee | SPS Commerce |
| ASN | ASN (EDI 856) fine | Real K-Solve files |
| AT | Albertsons/Safeway | SPS Commerce |
| BB | Brookshire Brothers | SPS Commerce |
| BD | Bottle deposit | SPS Commerce |
| BF | Broker fee | SPS Commerce |
| BK | Off-invoice audit: movement greater than purchaseSPS's list and real files disagree on this prefix: the line's Remarks decide. | Real K-Solve files |
| BL | Slotting allowanceSPS's list and real files disagree on this prefix: the line's Remarks decide. | Real K-Solve files |
| C | Case cuts | SPS Commerce |
| CA | KeHE advertising package / featured deal | SPS + real files |
| CDB | New item setup fee | Real K-Solve files |
| CLARF | Clarks quarterly retailer fee | Real K-Solve files |
| CMF | Clarks quarterly retailer fee | Real K-Solve files |
| CN | Customer spoilage, natural (weekly) | Real K-Solve files |
| CNMF | Central Market shelf program | Real K-Solve files |
| CR | Reasor's | SPS Commerce |
| CS | Customer spoilage allowance | SPS + real files |
| CSA | Customer spoils allowance audit | SPS + real files |
| D | Demo | SPS Commerce |
| DB | New Seasons demo | SPS Commerce |
| E | Fine | SPS Commerce |
| F | Food show | SPS Commerce |
| FA | Shaw's replacement | SPS Commerce |
| FF | Freight | SPS Commerce |
| FSD | Fuel surcharge (KeHE pick-up freight) | Real K-Solve files |
| FTFM | Fresh Thyme program | Real K-Solve files |
| FTN | Fresh Thyme scan invoice | SPS + real files |
| FTPIP | Fresh Thyme PIP scans | Real K-Solve files |
| G | Damages or spoils | SPS Commerce |
| GP | Retailer reclamation: Publix | SPS Commerce |
| GTIN | Case barcode (GTIN) non-compliance fine | Real K-Solve files |
| GTINF | Case barcode (GTIN) non-compliance fine | Real K-Solve files |
| H | Promotion (broad) | SPS + real files |
| HA | Albertsons/Safeway | SPS Commerce |
| HB | Retailer reclamation: HEB | SPS Commerce |
| HEBE | HEB e-commerce program | Real K-Solve files |
| HEBF | HEB shelf program | Real K-Solve files |
| HEM | HEB e-commerce program | Real K-Solve files |
| HF | HEB shelf program | Real K-Solve files |
| HN | New Seasons promo / billback | SPS Commerce |
| HP | Fresh Thyme promo pass-through | Real K-Solve files |
| HS | Albertsons/Safeway | SPS Commerce |
| I | New item setup fee | Real K-Solve files |
| IA | KeHE invoice adjustment (price or quantity discrepancy, often a UDR shortage) | SPS + real files |
| IAA | Intro allowance (new item) | SPS + real files |
| IBF | KeHE fee (meaning not confirmed)Seen in real files; meaning not yet confirmed by a backup. | Real K-Solve files |
| IP | Placement, independent store | SPS Commerce |
| IX | IX-ONE imaging | SPS + real files |
| J | Warehouse billback | SPS Commerce |
| JW | Retailer reclamation: Jewel | SPS Commerce |
| K | SPIF | SPS Commerce |
| KA | Advertising package | SPS Commerce |
| KC | KeHE audit: product short or price change | SPS Commerce |
| KD | Kroger program, dated | Real K-Solve files |
| KK | Kroger program, by fiscal period | Real K-Solve files |
| KKESN | Kroger program, by fiscal period | Real K-Solve files |
| KN | Kroger scan / programSPS's list and real files disagree on this prefix: the line's Remarks decide. | Real K-Solve files |
| KP | Short on deal (promotion gap) | SPS + real files |
| KS | Kings | SPS Commerce |
| KSBT | Kroger scan-based trading | Real K-Solve files |
| L | Recall | SPS Commerce |
| LA | Lassen's | Real K-Solve files |
| LDF | KeHE quarterly charge (meaning not confirmed)Seen in real files; meaning not yet confirmed by a backup. | Real K-Solve files |
| LF | KeHE quarterly charge (meaning not confirmed)Seen in real files; meaning not yet confirmed by a backup. | Real K-Solve files |
| LUM | Lumper fee | Real K-Solve files |
| M | Samples | SPS Commerce |
| MA | KeHE CONNECT BI allowance | SPS Commerce |
| MCBP | MCB promotion (manufacturer chargeback) | Real K-Solve files |
| MCBPH | MCB promotion (manufacturer chargeback) | Real K-Solve files |
| MCBPL | MCB promotion (manufacturer chargeback) | Real K-Solve files |
| MD | Manufacturer discontinued | SPS Commerce |
| ME | Meijer EDLP | SPS Commerce |
| MEIF | Meijer fee | Real K-Solve files |
| MEIPL | Meijer new store allowance | Real K-Solve files |
| MGP | Off-invoice audit: movement greater than purchase | SPS + real files |
| MK | Markdown credits | SPS Commerce |
| ML | Meijer display allowance | SPS Commerce |
| MM | Meijer demo | SPS Commerce |
| MN | Meijer scan | SPS Commerce |
| MP | Meijer perk | SPS Commerce |
| MS | Meijer slotting | SPS Commerce |
| MX | Meijer audit | SPS Commerce |
| MY | Natural Solutions | SPS Commerce |
| N | Scans | SPS + real files |
| NB | Buy For Less | SPS Commerce |
| NEDI | Non-EDI invoice fine (invoice not sent as EDI 810) | Real K-Solve files |
| NF | SpartanNash | SPS Commerce |
| NN | New Seasons scans | SPS Commerce |
| NP | Placement, natural store | SPS Commerce |
| NS | Natural Solutions | SPS Commerce |
| NWGF | NWG quarterly retailer fee | Real K-Solve files |
| P | Placement | SPS Commerce |
| PF | Publication listing fee | SPS + real files |
| PG | Promotion overflow | SPS Commerce |
| PL | Placement, retailer required | SPS + real files |
| PPF | Retailer period program fee (Fresh Thyme)Seen in real files; meaning not yet confirmed by a backup. | Real K-Solve files |
| PRIF | Price Chopper quarterly retailer fee | Real K-Solve files |
| PUBS | Publix set | Real K-Solve files |
| Q | Out-of-date credits | SPS Commerce |
| QM | Warehouse credits (salvage 1) | SPS Commerce |
| QPBI | KeHE monthly program charge (meaning not confirmed)Seen in real files; meaning not yet confirmed by a backup. | Real K-Solve files |
| QT | Warehouse credits (salvage 2) | SPS Commerce |
| R | Resets | SPS Commerce |
| RDF | Retail discount | SPS + real files |
| RF | Roundy's fairshare | SPS Commerce |
| RM | Vendor return | SPS Commerce |
| ROUF | Rouses quarterly retailer fee | Real K-Solve files |
| RR | Retailer audits | SPS Commerce |
| RUNCR | KeHE dated run charge (meaning not confirmed)Seen in real files; meaning not yet confirmed by a backup. | Real K-Solve files |
| RUNMD | KeHE dated run charge (meaning not confirmed)Seen in real files; meaning not yet confirmed by a backup. | Real K-Solve files |
| RUNSP | KeHE dated run charge (meaning not confirmed)Seen in real files; meaning not yet confirmed by a backup. | Real K-Solve files |
| S | Slotting | SPS Commerce |
| SA | Sprouts ads | SPS Commerce |
| SC | Sprouts coupons | SPS Commerce |
| SF | Sprouts refills | SPS + real files |
| SH | Show promotion | SPS Commerce |
| SHAPL | Shaw's placement, per store | Real K-Solve files |
| SKN | Skogen's | SPS Commerce |
| SLF | Service level fine | SPS + real files |
| SN | Sprouts scans / rebates | SPS + real files |
| SP | Sprouts promotion / donation billing | SPS Commerce |
| SPARF | SpartanNash quarterly retailer fee | Real K-Solve files |
| SPOIL | KeHE spoilage | Real K-Solve files |
| SPROU | Sprouts pass-through deduction (scan) | Real K-Solve files |
| SPRPL | Sprouts placement, per store | Real K-Solve files |
| SS | Shaw's slotting | SPS Commerce |
| SV | Retailer reclamation: SUPERVALU | SPS Commerce |
| SW | Retailer reclamation: Shaw's | SPS Commerce |
| SWHEN | Safeway programSeen in real files; meaning not yet confirmed by a backup. | Real K-Solve files |
| SWN | Safeway scan | SPS Commerce |
| TG | Special deal promotion | SPS Commerce |
| U | Coupon | SPS Commerce |
| UH | HEB coupon | SPS + real files |
| UNICR | Albertsons Companies program, by periodSeen in real files; meaning not yet confirmed by a backup. | Real K-Solve files |
| V | Vendor return | SPS Commerce |
| VFDSH | Kroger audit | Real K-Solve files |
| VR | Vendor returns | SPS + real files |
| VRESN | Vendor returns | Real K-Solve files |
| W | Direct ship | SPS Commerce |
| WG | Walmart spoils | SPS Commerce |
| WP | Walmart promos | SPS Commerce |
| XPP | Price protection (cost decrease charged back on KeHE inventory) | SPS + real files |
| Y | Display (DPI) | SPS Commerce |
| Z | Sales meeting (DPI) | SPS Commerce |
Browse KeHE codes by category
Slotting & placement fee deductions
Slotting and placement codes charge for securing distribution and program placement, usually at launch. Agreed placement fees are contractual; charges for the wrong number of items or locations, duplicates, and fees on items you didn't authorize are recoverable when reconciled to your launch agreement.
Scan & billback deductions
Scan and billback codes pass promotional scans and retailer deals through on your KeHE remittance — often retailer- or market-specific. Deals you authorized are valid; scans outside your deal dates, at the wrong rate, duplicated, or for the wrong items are recoverable when matched to the deal.
Reclamation & unsaleables deductions
Reclamation and unsaleables codes charge for damaged, expired or unsaleable product, frequently under retailer-specific reclamation programs. Genuine unsaleables are typically valid; duplicates, quantities above what you shipped, and charges on product in valid condition are recoverable.
Looking across distributors? See the full deduction code library or the UNFI code library.
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