Reference
Deduction dispute deadlines by buyer
A valid deduction you can prove is worthless if you file too late. Deadlines vary widely — here's the documented landscape, and why timing should drive your work queue.
OverDeduct Deduction Recovery Team · Deduction recovery specialists working with emerging & mid-market CPG brands
Last reviewed: August 4, 2026
Educational content — not legal, tax, or accounting advice. Verify deadlines and fee details against your current distributor agreement before disputing.
| Buyer | Filing window | Resolution time | Where to dispute |
|---|---|---|---|
| KeHE | 180 days from the deduction date | ~3 weeks | K-Solve (KeHE CONNECT) |
| UNFI | 60 days recommended (up to 12 months) | 30–45 days | UNFI Dispute Center |
| Amazon | 30 days in Vendor Central | Varies | Vendor Central |
| Sysco | ~14 days for OS&D (24h for damages) | Varies | Supplier portal |
| McLane | 90 days from payment due date | Varies | Supplier portal |
| C&S Wholesale | ~30 days | Varies | Supplier portal |
| Walmart | 15–30 days for many chargebacks (APDP) | Often a month+ | APDP (Retail Link) |
Why deadlines beat dollars
It's tempting to work your biggest deductions first. But a $2,000 shortage that ages out is a total loss, while a $2,000 shortage with three weeks left is fully recoverable. Sort your queue by days until the window closes first, then by value. The deductions most likely to be lost are the oldest ones sitting in a backlog.
For KeHE specifically, see the KeHE dispute window and the K-Solve filing guide.
See how much of your deductions you can recover
Upload a remittance from KeHE, UNFI, or any retailer and get a categorized, recoverable-dollar estimate in seconds. Free, no signup — your file never leaves your browser.
Use the free deduction recovery analyzerFrequently asked questions
How long do I have to dispute a KeHE deduction?
180 days from the date KeHE takes the deduction, per KeHE's vendor policies. Disputes are filed in K-Solve inside the KeHE CONNECT portal and typically resolve in about three weeks.
How long do I have to dispute a UNFI deduction?
UNFI recommends filing within 60 days of the deduction; most disputes can be submitted up to 12 months after. Natural suppliers file in the UNFI Dispute Center and typically get a tracking number within two business days, with resolution in 30–45 days.
How long do I have to dispute an Amazon chargeback?
Amazon requires you to dispute erroneous chargebacks within 30 days after they appear in Vendor Central.
What happens if I miss a dispute window?
The deduction becomes final — even a provably valid claim is lost. That's why the filing window, not the dollar value, should drive your work queue.