How to read a UNFI remittance

Payments vs. adjustments

UNFI applies cash as payments and adjustments. Deductions show up against these with a code and amount, and each has a payment or adjustment number you'll use to find it in the Dispute Center. Promotional detail (MCB backup) is sent separately, on request.

Map each line to a deduction type

• Shortages / misshipments — units UNFI says it didn't receive.
• Unsaleables — damage, spoilage, Fair Share and swell allowances.
• MCBs & off-invoice — promotional discounts and trade programs.
• Pricing / cost discrepancies — a cost or deal mismatch.
• Freight & backhaul — allowances for UNFI-managed transport.
• New-item / slotting — per-SKU, per-DC launch fees.

Seeing a literal code you don't recognize — an (invoice#) string, MCB Free Fill, a weights-and-measures fine? Look it up in the UNFI deduction code library, which maps every code to whether it's disputable and how to file.

Reading UNFI Natural numbers

• Net is the amount; Discount is your early-pay terms. On a check remittance or direct deposit advice, deductions are the rows with a negative net. The discount column on paid invoices is the price of being paid early, not a deduction.
• -111 is an invoice chargeback. Your own invoice number with -111 in the description means UNFI took back part of that invoice: a shortage, mis-ship, damage at receipt or price difference. Its gross prints positive; the net is what was taken.
• MCB dates are week-endings. MCB20260502 is the West weekly MCB for the week ending Saturday May 2, 2026; East uses WE plus the date. Use the date to find the promotion in your calendar.
• East and West are separate. UNFI Natural pays and numbers East and West separately (the Dispute Center adds -East or -West), and some codes mean different things by region.
• PB is money back; PP nets to zero. A line ending PB is a payback on a won dispute. A PP prepayment is paired with its reversal.

Every number pattern is in the UNFI deduction key, and the UNFI Dispute Center analyzer decodes a whole remittance at once.

What to flag as you read

• Any line you can't tie to an approved deal, PO, or shipment.
• The same program or reference appearing twice.
• Shortages and pricing lines — the highest-recovery categories.
• Slotting fees billed for more DCs than you launched into.

Once each line has a type and status (valid / disputable / needs backup), you have a work queue to file against — request MCB backup by emailing [email protected] where needed.