Deduction reason-code lookup

Manufacturer chargeback (MCB) pass-through tied to an invoice — a promotion or program billed back to you.

Category: MCB & free-fill deductions

Free-goods (free-fill) requirement billed back as a manufacturer chargeback, commonly at item launch.

Category: MCB & free-fill deductions

Accepted-promotion chargeback — a promotional deduction passed through on the remittance.

Category: MCB & free-fill deductions

Scan-based promotional deduction billed back against the referenced invoice.

Category: MCB & free-fill deductions

Ahold-originated charge passed through on your UNFI remittance; authorization lives in Ahold's program.

Category: 3rd-party billing (pass-through) deductions · Customer: Ahold

Food Lion-originated charge passed through by UNFI; reconcile against Food Lion's deal.

Category: 3rd-party billing (pass-through) deductions · Customer: Food Lion

Big Y-originated charge passed through by UNFI; verify against Big Y's program.

Category: 3rd-party billing (pass-through) deductions · Customer: Big Y

Demoulas (Market Basket)-originated charge passed through by UNFI.

Category: 3rd-party billing (pass-through) deductions · Customer: Demoulas

Haggen-originated charge passed through by UNFI.

Category: 3rd-party billing (pass-through) deductions · Customer: Haggen

Recall cost charged back for pulling affected product from UNFI's network, plus handling.

Category: Recall & withdrawal deductions

Market-withdrawal charge for removing product from distribution outside a formal recall.

Category: Recall & withdrawal deductions

Weights-and-measures fine for a shipment failing a measurable conformance check.

Category: Compliance & Weights-and-Measures fines

ASN/EDI accuracy fine for a missing or inaccurate advance ship notice.

Category: Compliance & Weights-and-Measures fines

Routing-compliance fine for shipping outside UNFI's routing requirements.

Category: Compliance & Weights-and-Measures fines

Labeling-compliance fine for pallet or case labeling that fails requirements.

Category: Compliance & Weights-and-Measures fines

Annual Advertising Agreement (AAA) dues billed periodically to enrolled suppliers.

Category: Advertising & ad-billing deductions

Feature or ad-program charge for promotional placement.

Category: Advertising & ad-billing deductions

Item authorization / placement charge tied to launching an item into distribution.

Category: Slotting & placement fee deductions

Placement/program charge (short billback code) for securing program placement.

Category: Slotting & placement fee deductions

Short billback marker used for a placement/program charge.

Category: Slotting & placement fee deductions

Consumer/retailer scan-based billback passing a promotional scan through to you.

Category: Scan & billback deductions

Billback marker for a deal-based promotional deduction.

Category: Scan & billback deductions

Meijer-specific scan billback passed through on the KeHE remittance.

Category: Scan & billback deductions · Customer: Meijer

Sprouts advertising/scan charge passed through on the KeHE remittance.

Category: Scan & billback deductions · Customer: Sprouts

Reclamation charge for damaged, expired or unsaleable product.

Category: Reclamation & unsaleables deductions

Swell/spoilage allowance for unsaleable perishable product.

Category: Reclamation & unsaleables deductions

A 3rd-party billing deduction is a charge that originates with an end retailer — not UNFI — and is passed through to you on your UNFI remittance, usually coded with the invoice number plus a customer marker. You typically verify and dispute it against the originating retailer's program, not UNFI.

Billing category

MCB (manufacturer chargeback) and free-fill codes bill back promotions, scans and free-goods requirements you agreed to fund. Valid, authorized programs are legitimate; duplicates, off-window claims and unauthorized deductions are recoverable when each MCB is matched to an approved deal.

Billing category

Recall and withdrawal codes charge back the cost of pulling affected product from UNFI's network, plus handling. When the recall is genuinely yours the core cost is usually valid; the disputable part is scope — quantities, SKUs, dates and handling rates beyond what the recall actually covered.

Billing category

Compliance codes fine suppliers for shipping, labeling, pallet, ASN/EDI, or weights-and-measures violations against UNFI's routing and vendor requirements. Fines for genuine violations are usually valid; those applied in error, duplicated, or for requirements you demonstrably met are recoverable.

Billing category

Advertising codes bill back ad, feature and program fees — including dues tied to UNFI's Annual Advertising Agreement (AAA). Fees for programs you enrolled in are contractual; charges outside the agreement, duplicated, or at the wrong rate are recoverable when reconciled to your AAA terms.

Billing category

Slotting and placement codes charge for securing distribution and program placement, usually at launch. Agreed placement fees are contractual; charges for the wrong number of items or locations, duplicates, and fees on items you didn't authorize are recoverable when reconciled to your launch agreement.

Billing category

Scan and billback codes pass promotional scans and retailer deals through on your KeHE remittance — often retailer- or market-specific. Deals you authorized are valid; scans outside your deal dates, at the wrong rate, duplicated, or for the wrong items are recoverable when matched to the deal.

Billing category

Reclamation and unsaleables codes charge for damaged, expired or unsaleable product, frequently under retailer-specific reclamation programs. Genuine unsaleables are typically valid; duplicates, quantities above what you shipped, and charges on product in valid condition are recoverable.

Billing category

Money KeHE withholds because its distribution center recorded receiving fewer cases or units than you invoiced — the most recoverable KeHE deduction type.

Also known as: OS&D, receiving discrepancy, carton shortage, concealed shortage

Promotional discounts KeHE extends to retailers and passes back to you — plus a processing fee that has been 8% of the MCB amount (minimum $65 per DC).

Also known as: manufacturer chargeback, MCB fee, extra performance, EP fee

Charges for product deemed unsellable in KeHE's DC — plus a per-unit disposition processing fee documented at about $0.29 per unit.

Also known as: warehouse spoils, swell allowance, unsaleables, disposition fee

A penalty when you ship less than KeHE ordered — 3% of the shorted product value when fill rate falls below KeHE's 98% threshold.

Also known as: fill rate shortfall, service level penalty, short shipment fee

Short-pays where KeHE paid a different price than you invoiced, or applied a deal you didn't agree to — among the most recoverable deduction types.

Also known as: price discrepancy, cost discrepancy, deal not on file, unauthorized deduction

Pre-agreed promotional expenses KeHE passes through — scans, TPRs, ad allowances and category fees — billed on billback statements.

Also known as: billback, scan-down, TPR, ad allowance, category management fee

UNFI deducts for units it says it never received, or received against the wrong PO — a factual dispute that makes shortages the most recoverable UNFI deduction type.

Also known as: OS&D, misshipment, receiving discrepancy, short ship

Chargebacks for product damaged or spoiled while in UNFI's possession, plus percentage-based allowances baked into your agreement.

Also known as: damages, spoilage, swell allowance, Fair Share

Promotional discounts and trade programs UNFI funds and bills back to you — MCBs and off-invoice deals, verified against MCB backup you can request by email.

Also known as: manufacturer chargeback, off-invoice, promotional deduction, trade

Short-pays where UNFI paid a different cost than you invoiced, or applied a deal you didn't agree to — among the most recoverable UNFI deduction types.

Also known as: price discrepancy, cost discrepancy, deal not on file

Deductions to cover freight when UNFI moves your product — a percentage or per-pallet allowance that must match your agreement's rate.

Also known as: freight allowance, backhaul, pickup allowance

Launch fees charged per SKU for each new distribution center — about $500 per SKU per DC (or ~$1,200 without UNFI's advertising agreement) — plus free-fill requirements.

Also known as: slotting, free fill, new DC fee, placement