Is this a calculator or an analyzer?
It's an analyzer, and the distinction matters. A calculator makes you type in a number, or multiplies your revenue by an industry-average deduction rate, and shows you a rough figure. This reads your actual remittance or deductions export from KeHE, UNFI, or any retailer, categorizes every deduction by type (shortage/OS&D, MCB, pricing, fill-rate, spoils, promotional), sorts them by how confidently we can call them from your file, and tells you the one document that would verify each — in seconds.
Is the deduction analyzer really free?
Yes — no signup and no credit card to see your results. Uploading a remittance is free (we cap it to a few files per week to keep the tool from being abused). We only ask you to create an account when you want to verify a line with your own document and save the case, or if you'd like a human to recover the deductions for you.
Can the tool tell for sure whether a deduction is recoverable?
Not from the remittance alone — and any tool that claims otherwise is guessing. A remittance is only one side of the ledger: it says what was deducted and why the distributor claims it, but whether that's recoverable depends on documents the file doesn't contain (a signed POD, your PO, the deal sheet). So the analyzer sorts every line into confidence tiers — what's provable from the file itself (like duplicates), what's worth pursuing once you provide one document, and what's likely valid — and names the exact document that turns each 'maybe' into a real answer.
What happens when I upload a document for a line?
That's how you get a definite judgment. For a shortage line you'd upload the signed POD; for a pricing line, your PO or price list. We read that document against the specific charge and tell you whether it supports a dispute — quoting the exact detail that decides it — then draft the dispute for you. Uploading documents and saving your case is where we ask you to create an account.
What file formats can I upload?
CSV, XLSX, XLS and text-based PDF files up to a few thousand rows — the typical export size from KeHE CONNECT, the UNFI supplier portal, or retailer portals. PDF remittances work as long as they contain selectable text (portal-generated PDFs do); a scanned/photographed PDF needs a CSV export instead. If your export looks odd, try the sample file first.
How accurate are the recovery estimates?
Estimates are heuristic and directional, based on published CPG deduction benchmarks and disputability by deduction type. They're designed to show you which lines are worth disputing — not to guarantee a specific recovery. Verify against your contracts and backup docs before disputing.
How do I actually recover the deductions it flags?
Once you see the flagged lines, you can dispute them yourself — see our KeHE dispute guide (K-Solve) and UNFI dispute guide (Dispute Center) for step-by-step instructions — or hand the file to us and we file the disputes on contingency: you only pay when you get paid.
What documents do I need to actually recover a flagged deduction?
Disputes are won on paperwork, not argument. For a shortage or OS&D deduction, a signed proof of delivery (POD) or bill of lading (BOL) showing the full quantity was received is usually decisive; a timestamped ASN (EDI 856) and a packing list that matches your invoice and purchase order (PO) strengthen it. Pricing deductions need the deal sheet or authorized cost, spoilage needs code-date and shelf-life records, and promotional billbacks need the promotion authorization. The analyzer flags which lines are worth assembling that backup documentation for before you spend the time.
How long do I have to dispute a deduction?
Every distributor sets a window, and a missed deadline forfeits the claim even with perfect paperwork. KeHE requires disputes filed in K-Solve within 180 days of the deduction; UNFI recommends filing in the Dispute Center within about 60 days. Post-audit deductions raised by second-party auditors can surface much later, so the sooner you analyze a remittance the more of the recoverable dollars you keep. Our deduction dispute deadlines guide lists the window for each distributor.
Does the analyzer work for retailers beyond KeHE and UNFI?
Yes. KeHE CONNECT and the UNFI supplier portal exports work as-is, but the analyzer reads any remittance or deductions export with an amount column and a reason/description column — Whole Foods, Dot Foods, DPI Specialty Foods, C&S Wholesale Grocers, AWG, or retailer remittances from Walmart, Target, Kroger and Amazon. The deduction types and reason codes differ by partner, but the categorization and disputability logic is the same.
How does this fit into our deduction-management process?
It's the fastest first step in deduction management: instead of manually reconciling a remittance in a spreadsheet, you get a categorized, disputability-rated view in seconds. That lets an AR or deduction analyst prioritize the recoverable dollars before they age past your Days Deductions Outstanding (DDO) target and get written off into the deduction reserve. Use it per remittance as they post, or on a backlog to see how much is still inside the dispute window.