What does OverDeduct's free deduction recovery analyzer do with my KeHE or UNFI deduction file?

✅ Reads every line of your KeHE or UNFI deduction file 🔥 Flags which deductions are disputable and what you're realistically owed 💡 Names the one document that proves each — free, no signup to see your results.

Free CPG Deduction Analyzer for KeHE & UNFI Remittances

Free deduction recovery analyzer: upload your remittance, see every disputable line

Not a calculator that multiplies your revenue by an average and shows you a number. Pick KeHE, UNFI Natural or UNFI Conventional, upload the file they give you — CSV, XLSX, XLS or PDF — and the analyzer reads every line, categorizing each deduction by type, sorting them by how confidently we can call them from your file, and telling you the one document that would turn each “maybe” into a real answer. Free, in seconds.

KeHE CONNECT and UNFI supplier portal exports work as-is. On KeHE? The KeHE KSolve analyzer decodes every KeHE deduction prefix; the UNFI Dispute Center analyzer does the same for UNFI Natural. Not sure what a line means? The reason-code lookup explains each charge type.

Who took the deduction?

Each distributor sends different files, so we read each one its own way.

Not sure which UNFI? Log in at myunfi.com. If your dashboard has a Go To Dispute Center button, you're Natural. If you look up deductions in ePASS on svharbor.com, you're Conventional. Some brands are both: run each separately. Conventional vs Natural

We read KeHE and UNFI files today. Other distributors and retailers are coming soon: leave your email below and we'll tell you when yours is live.

How the free deduction analysis works

Pick your distributor and upload the file. KeHE, UNFI Natural or UNFI Conventional: drag and drop the export or PDF they give you. It's processed securely and saved to your workspace, which you can delete at any time.
We categorize every line. The analyzer reads the reason code and description on each line and maps every deduction to a type — shortage / OS&D, manufacturer chargeback (MCB), pricing discrepancies, fill-rate penalties, spoils, promotional billbacks — using the same classification engine behind our guides.
See what's disputable — and what it hinges on. Every category gets a disputability rating and a low-to-high estimate of recoverable dollars, with the biggest disputable line items ranked. It also flags the backup documentation each dispute needs — proof of delivery (POD), bill of lading (BOL), the ASN (EDI 856), your invoice and PO — so you know a claim is winnable before you file.
Act before the window closes. Dispute the flagged lines yourself — KeHE gives you 180 days in K-Solve, UNFI 12 months in the Dispute Center (it recommends 60 days) — with our KeHE dispute guide or UNFI dispute guide, or let us file the disputes on contingency: you only pay when you get paid.

The free tool is the front door to deduction recovery for CPG brands: see it free, dispute it yourself, or hand it off. Whatever you decide, you'll know the number before you spend an hour in a portal.

Every deduction type on your remittance — recognized and rated

A calculator can't tell a recoverable line from a valid one. The analyzer reads the reason code and description on each line, maps it to the right deduction type, and rates how disputable that type usually is:

Shortages / OS&D — short-ships, carton and unit shortages, receiving discrepancies. Highly disputable when you hold a proof of delivery.
Manufacturer chargebacks (MCB) & compliance — labeling, barcode / UCC, ASN / EDI, routing and OTIF penalties. A large share are invalid or duplicated.
Fill-rate / service-level penalties — on-time-in-full and case-fill shortfalls, often mis-measured.
Pricing & deal discrepancies — unearned discounts, off-invoice allowances and cost mismatches.
Spoilage, damage & unsaleables — swell, warehouse damage and code-date claims.
Freight, backhaul & detention — routing and transportation chargebacks.
Returns / RTV — return-to-vendor and return-authorization deductions.
Promotional billbacks & scan-downs — trade promo, TPR, coupon, co-op and MDF charges, recoverable when unauthorized or double-billed.
Slotting, new-item & free-fill fees — placement and listing charges.
Duplicate deductions & post-audit claims — double billbacks and second-party auditor charges — two of the most commonly recovered.

Not sure whether a line is worth disputing? See valid vs. invalid deductions and deductions vs. chargebacks.

Frequently asked questions

Is this a calculator or an analyzer?

It's an analyzer, and the distinction matters. A calculator makes you type in a number, or multiplies your revenue by an industry-average deduction rate, and shows you a rough figure. This reads your actual remittance or deductions export from KeHE or UNFI, categorizes every deduction by type (shortage/OS&D, MCB, pricing, fill-rate, spoils, promotional), sorts them by how confidently we can call them from your file, and tells you the one document that would verify each — in seconds.

Is the deduction analyzer really free?

Yes — no signup and no credit card to see your results. Uploading a remittance is free (we cap it to a few files per week to keep the tool from being abused). We only ask you to create an account when you want to verify a line with your own document and save the case, or if you'd like a human to recover the deductions for you.

Can the tool tell for sure whether a deduction is recoverable?

Not from the remittance alone — and any tool that claims otherwise is guessing. A remittance is only one side of the ledger: it says what was deducted and why the distributor claims it, but whether that's recoverable depends on documents the file doesn't contain (a signed POD, your PO, the deal sheet). So the analyzer sorts every line into confidence tiers — what's provable from the file itself (like duplicates), what's worth pursuing once you provide one document, and what's likely valid — and names the exact document that turns each 'maybe' into a real answer.

What happens when I upload a document for a line?

That's how you get a definite judgment. For a shortage line you'd upload the signed POD; for a pricing line, your PO or price list. We read that document against the specific charge and tell you whether it supports a dispute — quoting the exact detail that decides it — then draft the dispute for you. Uploading documents and saving your case is where we ask you to create an account.

What file formats can I upload?

CSV, XLSX, XLS and text-based PDF files up to a few thousand rows — the typical export size from KeHE CONNECT, the UNFI supplier portal and ePASS. PDF remittances work as long as they contain selectable text (portal-generated PDFs do); a scanned/photographed PDF needs a CSV export instead. If your export looks odd, try the sample file first.

How accurate are the recovery estimates?

Estimates are heuristic and directional, based on published CPG deduction benchmarks and disputability by deduction type. They're designed to show you which lines are worth disputing — not to guarantee a specific recovery. Verify against your contracts and backup docs before disputing.

How do I actually recover the deductions it flags?

Once you see the flagged lines, you can dispute them yourself — see our KeHE dispute guide (K-Solve) and UNFI dispute guide (Dispute Center) for step-by-step instructions — or hand the file to us and we file the disputes on contingency: you only pay when you get paid.

What documents do I need to actually recover a flagged deduction?

Disputes are won on paperwork, not argument. For a shortage or OS&D deduction, a signed proof of delivery (POD) or bill of lading (BOL) showing the full quantity was received is usually decisive; a timestamped ASN (EDI 856) and a packing list that matches your invoice and purchase order (PO) strengthen it. Pricing deductions need the deal sheet or authorized cost, spoilage needs code-date and shelf-life records, and promotional billbacks need the promotion authorization. The analyzer flags which lines are worth assembling that backup documentation for before you spend the time.

How long do I have to dispute a deduction?

Every distributor sets a window, and a missed deadline forfeits the claim even with perfect paperwork. KeHE requires disputes filed in K-Solve within 180 days of the deduction; UNFI allows 12 months in the Dispute Center and recommends filing within 60 days. Post-audit deductions raised by second-party auditors can surface much later, so the sooner you analyze a remittance the more of the recoverable dollars you keep. Our deduction dispute deadlines guide lists the window for each distributor.

Does the analyzer work for retailers or other distributors?

Not yet. We read KeHE and UNFI (Natural and Conventional) files today, because each distributor has its own codes, deadlines and dispute portal, and a generic read gets them wrong. A file from a retailer such as Whole Foods, Walmart or Kroger, or from another distributor, is turned away with a note rather than read badly. Retailers are coming soon: leave your email on the analyzer and we'll tell you when yours is live.

How does this fit into our deduction-management process?

It's the fastest first step in deduction management: instead of manually reconciling a remittance in a spreadsheet, you get a categorized, disputability-rated view in seconds. That lets an AR or deduction analyst prioritize the recoverable dollars before they age past your Days Deductions Outstanding (DDO) target and get written off into the deduction reserve. Use it per remittance as they post, or on a backlog to see how much is still inside the dispute window.