Free Deduction Recovery Analyzer for KeHE & UNFI Remittances

Free deduction recovery analyzer: upload your remittance, see every disputable line

Not a calculator that multiplies your revenue by an average and shows you a number. Upload your KeHE, UNFI or retailer remittance — CSV, XLSX or XLS — and the analyzer reads every line, categorizing each deduction by type (shortage, MCB, pricing, fill-rate, spoils, promotional), flagging the disputable ones, and estimating the dollars realistically recoverable from your actual file. Free, in seconds, entirely in your browser.

KeHE CONNECT and UNFI supplier portal exports work as-is. Not sure what a line means? The reason-code lookup explains each charge type.

How the free deduction analysis works

Upload your file. Drag and drop a remittance or deductions export from KeHE, UNFI, or any retailer — CSV, XLSX or XLS. It never leaves your browser.
We categorize every line. The analyzer reads the reason code and description on each line and maps every deduction to a type — shortage / OS&D, manufacturer chargeback (MCB), pricing discrepancies, fill-rate penalties, spoils, promotional billbacks — using the same classification engine behind our guides.
See what's disputable — and what it hinges on. Every category gets a disputability rating and a low-to-high estimate of recoverable dollars, with the biggest disputable line items ranked. It also flags the backup documentation each dispute needs — proof of delivery (POD), bill of lading (BOL), the ASN (EDI 856), your invoice and PO — so you know a claim is winnable before you file.
Act before the window closes. Dispute the flagged lines yourself — KeHE gives you 180 days in K-Solve, UNFI about 60 days in the Dispute Center — with our KeHE dispute guide or UNFI dispute guide, or let us file the disputes on contingency: you only pay when you get paid.

The free tool is the front door to deduction recovery for CPG brands: see it free, dispute it yourself, or hand it off. Whatever you decide, you'll know the number before you spend an hour in a portal.

Every deduction type on your remittance — recognized and rated

A calculator can't tell a recoverable line from a valid one. The analyzer reads the reason code and description on each line, maps it to the right deduction type, and rates how disputable that type usually is:

Shortages / OS&D — short-ships, carton and unit shortages, receiving discrepancies. Highly disputable when you hold a proof of delivery.
Manufacturer chargebacks (MCB) & compliance — labeling, barcode / UCC, ASN / EDI, routing and OTIF penalties. A large share are invalid or duplicated.
Fill-rate / service-level penalties — on-time-in-full and case-fill shortfalls, often mis-measured.
Pricing & deal discrepancies — unearned discounts, off-invoice allowances and cost mismatches.
Spoilage, damage & unsaleables — swell, warehouse damage and code-date claims.
Freight, backhaul & detention — routing and transportation chargebacks.
Returns / RTV — return-to-vendor and return-authorization deductions.
Promotional billbacks & scan-downs — trade promo, TPR, coupon, co-op and MDF charges, recoverable when unauthorized or double-billed.
Slotting, new-item & free-fill fees — placement and listing charges.
Duplicate deductions & post-audit claims — double billbacks and second-party auditor charges — two of the most commonly recovered.

Not sure whether a line is worth disputing? See valid vs. invalid deductions and deductions vs. chargebacks.

Frequently asked questions

Is this a calculator or an analyzer?

It's an analyzer, and the distinction matters. A calculator makes you type in a number, or multiplies your revenue by an industry-average deduction rate, and shows you a rough figure. This reads your actual remittance or deductions export from KeHE, UNFI, or any retailer, categorizes every deduction by type (shortage/OS&D, MCB, pricing, fill-rate, spoils, promotional), flags which specific lines are likely disputable, and estimates the dollars realistically recoverable from your real data — in seconds, entirely in your browser.

Is the deduction analyzer really free?

Yes — no signup, no credit card, no sales call. The analysis runs entirely in your browser. We only ask for contact information if you choose to have a human review the results or recover the deductions for you, and that's optional.

Does my remittance file leave my browser?

No. The free tool parses and analyzes your file entirely on your device. Nothing is uploaded, stored, or shared — close the tab and it's gone. That's why there's no signup: there's nothing to collect.

What file formats can I upload?

CSV, XLSX and XLS files up to a few thousand rows — the typical export size from KeHE CONNECT, the UNFI supplier portal, or retailer portals. If your export looks odd, try the sample file first.

How accurate are the recovery estimates?

Estimates are heuristic and directional, based on published CPG deduction benchmarks and disputability by deduction type. They're designed to show you which lines are worth disputing — not to guarantee a specific recovery. Verify against your contracts and backup docs before disputing.

How do I actually recover the deductions it flags?

Once you see the flagged lines, you can dispute them yourself — see our KeHE dispute guide (K-Solve) and UNFI dispute guide (Dispute Center) for step-by-step instructions — or hand the file to us and we file the disputes on contingency: you only pay when you get paid.

What documents do I need to actually recover a flagged deduction?

Disputes are won on paperwork, not argument. For a shortage or OS&D deduction, a signed proof of delivery (POD) or bill of lading (BOL) showing the full quantity was received is usually decisive; a timestamped ASN (EDI 856) and a packing list that matches your invoice and purchase order (PO) strengthen it. Pricing deductions need the deal sheet or authorized cost, spoilage needs code-date and shelf-life records, and promotional billbacks need the promotion authorization. The analyzer flags which lines are worth assembling that backup documentation for before you spend the time.

How long do I have to dispute a deduction?

Every distributor sets a window, and a missed deadline forfeits the claim even with perfect paperwork. KeHE requires disputes filed in K-Solve within 180 days of the deduction; UNFI recommends filing in the Dispute Center within about 60 days. Post-audit deductions raised by second-party auditors can surface much later, so the sooner you analyze a remittance the more of the recoverable dollars you keep. Our deduction dispute deadlines guide lists the window for each distributor.

Does the analyzer work for retailers beyond KeHE and UNFI?

Yes. KeHE CONNECT and the UNFI supplier portal exports work as-is, but the analyzer reads any remittance or deductions export with an amount column and a reason/description column — Whole Foods, Dot Foods, DPI Specialty Foods, C&S Wholesale Grocers, AWG, or retailer remittances from Walmart, Target, Kroger and Amazon. The deduction types and reason codes differ by partner, but the categorization and disputability logic is the same.

How does this fit into our deduction-management process?

It's the fastest first step in deduction management: instead of manually reconciling a remittance in a spreadsheet, you get a categorized, disputability-rated view in seconds. That lets an AR or deduction analyst prioritize the recoverable dollars before they age past your Days Deductions Outstanding (DDO) target and get written off into the deduction reserve. Use it per remittance as they post, or on a backlog to see how much is still inside the dispute window.