UNFI Deduction Analyzer: Dispute Center & Remittances

Check your UNFI deductions from myUNFI's Dispute Center or your remittance

Drop in the remittance UNFI emailed with a payment, your Dispute Center download, or a Debit Balance list. We decode the deduction type in every UNFI number, set aside the invoices UNFI paid and the paybacks it returned, and show which deductions are worth disputing inside UNFI's 12 months, and where each one is filed.

On ePASS (SV Harbor)? That's UNFI Conventional: use the UNFI ePASS analyzer.

Which UNFI file to upload

Your remittance (easiest): the check remittance or direct deposit advice UNFI emails with each payment. Its columns are Invoice Date, Invoice Number, Description, Gross, Discount and Net. The deductions are the rows with a negative net; the discount column is your early-pay terms, not a deduction.
Your Dispute Center adjustments (everything at once), downloaded as below.
A UNFI Natural Debit Balance list, if UNFI has sent you one: every open item across East and West, with a category on each line.

How to download your adjustments from the Dispute Center

Open the Dispute Center. Log in at myunfi.com and click Go To Dispute Center (the Submit & Track Deduction Disputes widget).
Search adjustments. Open Advanced Search and choose Adjustments.
Set the date range. Set Adjustment Date to a range from 12 months ago to today. Without a range, results stop at 90 days, and UNFI allows 12 months to dispute.
Download Data. Click Download Data (the grey button at the bottom left). The Dispute Center saves a CSV.
Upload it as is. Upload the CSV without editing it. The analyzer reads UNFI's own columns.

The file has UNFI's columns: Adjustment Number, Adjustment Date, Adjustment Reason, PO Number, Invoice Number, Payment Number, Adjustment Total Amount and Adjustment Item Amount. We count Adjustment Total Amount once per adjustment. The item amount is a share of the same total, so adding both would count it twice.

The Dispute Center export is one of five UNFI files worth pulling. For the rest (remittances, backup, the weekly MCB backup and the Debit Balance list), see how to pull your complete UNFI Natural deduction data.

What the analyzer reads in a UNFI number

UNFI Natural files have no reason column. The deduction type is written into the number, and the Dispute Center adds the type and region to the adjustment number: <n>-0-West is a deduction, <n>-111-East an invoice chargeback. Some of the codes we decode:

Number	What it is
`<invoice #> + -111`	Invoice chargeback: shortage, mis-ship, damage at receipt or price
`MCB<date>, WE<date>`	Weekly MCB (promotion chargeback), West and East
`SO…, ##OVP…`	Show-order MCB, overpull
`SECMQ…, CMQ…`	Quality chargeback: unsaleable product reclaimed
`LCBOL, LCBC, LCP, LCF, LCO, LCPV`	Fines: BOL, barcode, pallet label, load securement, UPC, pallet build
`AVL, AVR, AVNCNS`	Appointment fines: late, rescheduled, no-call no-show
`WRSLOFE, ERSLOFE`	Slotting: new item, pack change, reactivation
`WRDC, ERDC`	Advertising (regional ad programs)
`WRTTS, ERTTS`	Trade show sales billed back
`FBB…WK`	Freight billback
`<invoice #>SP, <invoice #>CV`	Spoilage or ClearVue allowance not taken on the invoice
`…PTY<retailer>`	A retailer's charge passed through
`SAS…`	Post audit by SAS Recovery: dispute with the auditor
`…PB`	Payback: money returned on a won dispute

The meanings come from UNFI's Supplier Deduction Key (as published by SPS Commerce), the Dispute Center Training Manual, and the categories UNFI itself prints on real Debit Balance lists. Where a code's meaning isn't published (SSA, WRDTCE), we say so instead of guessing. More in the UNFI deduction codes library.

12 months to dispute, 60 days recommended

UNFI's Dispute Center Training Manual gives you 12 months from the date a deduction is taken; after that it's final under UNFI's Supplier Policy. UNFI recommends filing within 60 days, and older claims are harder to win, so the analyzer flags lines past 60 days to file first. See the UNFI dispute window.

Not everything goes through the Dispute Center

Dispute Center: MCBs, -111 invoice chargebacks, fines, slotting, advertising, allowances and pass-throughs.
Email [email protected]: cash terms and early-pay discounts, short payments, prepayments and unpaid invoices.
The audit firm: post-audit claims from SAS Recovery or PRGX.

The Dispute Center also holds no backup: UNFI emails it with your check remittance. Missing backup comes from [email protected], subject BACKUP REQUEST.

Dispute it yourself, or hand it over

Step by step: how to dispute a UNFI deduction and how to read a UNFI remittance. Or let us recover them: you only pay when UNFI pays you back. Selling through KeHE too? Use the KeHE KSolve analyzer.

Frequently asked questions

Which UNFI file should I upload?

The easiest is the remittance UNFI emails with each payment: a check remittance or a direct deposit advice (PDF). For everything at once, download your adjustments from the Dispute Center on myUNFI (CSV). A UNFI Natural Debit Balance spreadsheet works too, and it's the richest of the three because every line has a category.

What does -111 mean on a UNFI remittance?

An invoice chargeback: UNFI found a shortage, a mis-ship, damage at receipt or a price difference on one of your invoices, and took it back. On a remittance it shows as your own invoice number with -111 in the description; in the Dispute Center the adjustment number reads <number>-111-East or -West. Deductions read <number>-0-East or -West. The analyzer files -111 lines as shortages and asks for the proof of delivery.

What is a UNFI MCB?

A manufacturer chargeback: UNFI bills you back for a promotion it ran on your behalf. West MCBs appear weekly as MCB followed by the week-ending date (MCB20260502); East MCBs as WE followed by the date. Check each one against the deal you approved, the weeks it ran and the cases it covered. Show orders (SO) and overpulls (OVP) are MCBs too.

How long do I have to dispute a UNFI Natural deduction?

12 months from the date the deduction is taken; after that it's considered final under UNFI's Supplier Policy, per the Dispute Center Training Manual. UNFI recommends filing within 60 days. The analyzer counts 12 months and points out lines older than 60 days, which are worth filing first.

Where is the backup for a UNFI deduction?

Not in the Dispute Center: UNFI emails most backup with your check remittance. For anything missing, email [email protected] with the subject BACKUP REQUEST, your Natural remit number, the deduction invoice number and the check number, with the remittance attached.

What replaced the UNFI dispute form?

UNFI moved Natural deduction disputes from the emailed dispute form to the Dispute Center on myUNFI. A few types still go by email: cash terms and early-pay discounts, short payments, prepayments and unpaid invoices go to [email protected], and third-party audit claims go to the auditor (SAS Recovery or PRGX). The analyzer marks each line that doesn't go through the Dispute Center.

Is this for UNFI Natural or UNFI Conventional?

UNFI Natural: Whole Foods, Sprouts, natural independents, the myUNFI Dispute Center. If you look up deductions in ePASS on SV Harbor, you're UNFI Conventional, which uses different documents and three-letter codes. Some brands sell through both; run each separately.

Why are some UNFI lines left unclassified?

Because we only classify what the number or the file actually says. A few UNFI codes, such as SSA and WRDTCE, appear in real files without a published meaning, so we show them as not yet classified rather than guess. A short payment that cites a debit memo (D followed by digits) is named as such: ask UNFI for the memo to see why.