KeHE deduction codes

Scan & billback deductions

Scan and billback codes pass promotional scans and retailer deals through on your KeHE remittance — often retailer- or market-specific. Deals you authorized are valid; scans outside your deal dates, at the wrong rate, duplicated, or for the wrong items are recoverable when matched to the deal.

OverDeduct Deduction Recovery Team · Deduction recovery specialists working with emerging & mid-market CPG brands

Last reviewed: August 4, 2026

Educational content — not legal, tax, or accounting advice. Verify deadlines and fee details against your current distributor agreement before disputing.

Often disputableFrequently recoverable when unauthorized, duplicated, or misapplied.

What these codes are

KeHE scan and billback codes bill back promotional activity — retailer scan-downs, market-specific ads and deal-based discounts. Many are tied to specific retailers or markets, so the code often carries a retailer or market marker.

These are partly disputable. A scan that matches an authorized deal, dates and rate is valid; scans outside the deal window, at the wrong rate, duplicated, or on items you didn't include are recoverable. The reconciliation is against your deal sheet for that retailer or market.

Because these are frequently retailer-specific, keep the deal authorization for each program — it defines the SKUs, dates and rate a valid scan should match.

Is it disputable?

Often disputable — Scan and billback codes pass promotional scans and retailer deals through on your KeHE remittance — often retailer- or market-specific. Deals you authorized are valid; scans outside your deal dates, at the wrong rate, duplicated, or for the wrong items are recoverable when matched to the deal.

What evidence wins

The signed deal authorization for the retailer/market program (SKUs, dates, rate)
Your trade calendar for the period
Prior remittances, to catch a duplicated scan billback

Filing window

180 days from the deduction date (documented in KeHE's vendor policies).

How to file

Match each scan/billback code to the retailer or market deal it claims.
Flag off-window scans, wrong rates, duplicates, or unauthorized items.
File the exceptions in K-Solve within the KeHE CONNECT supplier portal.

This maps to the broader deduction type explainer — read that for the distributor-agnostic definition, then use this page for the KeHE-specific codes and dispute path.

KeHE scan & billback deductions — codes in this category

Other

Code	What it is
CVSN	Consumer/retailer scan-based billback passing a promotional scan through to you.
BB	Billback marker for a deal-based promotional deduction.

Meijer

Code	What it is
MEIJER SCAN	Meijer-specific scan billback passed through on the KeHE remittance.

Sprouts

Code	What it is
SPROUTS ADS	Sprouts advertising/scan charge passed through on the KeHE remittance.

Code strings vary by agreement. Always confirm against your current KeHE remittance and agreement.

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Frequently asked questions

Why are some KeHE scan codes retailer-specific?

Because the scan originates with a specific retailer or market program, KeHE passes it through with a marker for that customer. To dispute it, reconcile the scan to that retailer's authorized deal — SKUs, dates and rate.