KeHE deduction codes
Reclamation & unsaleables deductions
Reclamation and unsaleables codes charge for damaged, expired or unsaleable product, frequently under retailer-specific reclamation programs. Genuine unsaleables are typically valid; duplicates, quantities above what you shipped, and charges on product in valid condition are recoverable.
OverDeduct Deduction Recovery Team · Deduction recovery specialists working with emerging & mid-market CPG brands
Last reviewed: August 4, 2026
Educational content — not legal, tax, or accounting advice. Verify deadlines and fee details against your current distributor agreement before disputing.
What these codes are
KeHE reclamation and unsaleables codes bill back the cost of product that can't be sold — damage, spoilage, or expiration — often under a specific retailer's reclamation program, so the code may carry a retailer marker.
Genuine unsaleables are a real cost of distribution and are usually valid, which keeps recovery rates lower here. The disputable cases are billing errors: charges billed twice, quantities exceeding what you shipped, or damage claimed on product you can show was received and held in valid condition.
Keep shipment quantities and code-date/shelf-life records — they bound what a valid reclamation charge should be.
Is it disputable?
Usually valid — Reclamation and unsaleables codes charge for damaged, expired or unsaleable product, frequently under retailer-specific reclamation programs. Genuine unsaleables are typically valid; duplicates, quantities above what you shipped, and charges on product in valid condition are recoverable.
What evidence wins
- Shipment records and quantities for the period
- Code-date / shelf-life documentation on delivery
- Prior remittances, to catch a duplicated reclamation charge
Filing window
180 days from the deduction date (documented in KeHE's vendor policies).
How to file
- Match reclamation quantities to what you actually shipped.
- Flag duplicates, over-quantities, or claims on product in valid condition.
- File the exceptions in K-Solve within the KeHE CONNECT supplier portal.
This maps to the broader deduction type explainer — read that for the distributor-agnostic definition, then use this page for the KeHE-specific codes and dispute path.
KeHE reclamation & unsaleables deductions — codes in this category
| Code | What it is |
|---|---|
| RECLAIM | Reclamation charge for damaged, expired or unsaleable product. |
| SWELL | Swell/spoilage allowance for unsaleable perishable product. |
Code strings vary by agreement. Always confirm against your current KeHE remittance and agreement.
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Analyze your KeHE remittance →Frequently asked questions
When is a KeHE reclamation deduction disputable?
When it's billed twice, when quantities exceed what you shipped, or when damage is claimed on product received in valid condition. Genuine spoilage and damage in the program are usually valid costs.
Related KeHE pages
- KeHE code libraryEvery KeHE deduction code, searchable.
- How to read a KeHE remittanceDecode the whole statement.
- How to dispute in K-Solve
- Slotting & placement fee deductionsSlotting and placement codes charge for securing distribution and program placement, usually at launch. Agreed placement fees are contractual; charges for the wrong number of items or locations, duplicates, and fees on items you didn't authorize are recoverable when reconciled to your launch agreement.
- Scan & billback deductionsScan and billback codes pass promotional scans and retailer deals through on your KeHE remittance — often retailer- or market-specific. Deals you authorized are valid; scans outside your deal dates, at the wrong rate, duplicated, or for the wrong items are recoverable when matched to the deal.